What Unlicensed Real Estate Virtual Assistants Can Do In Kansas

Kansas Real Estate Commission

For a licensed real estate professional, hiring a personal assistant can be a critically important task. An excellent assistant, or virtual office assistant, can increase your productivity and efficiency numerous times over.

There are not many major differences between a physical assistant and a virtual real estate assistant. Most of the administrative tasks can be outsourced to an online company, leaving your offices cleaner, by eliminating the clutter that these administrative tasks tend to provide.

Activities That Unlicensed Assistants In Kansas Are Allowed To Perform

Assistants of this nature, being unlicensed, are only allowed to perform a certain set of tasks for a real estate agent or company. The most important of these tasks are time-saving administrative jobs such as the following:

  • Submitting listing data to a multiple listing service;
  • Answering telephone calls and forwarding them to a licensed agent;
  • Following up on loan commitments and their status;
  • Securing public information about listings from the local courthouse;
  • Scheduling appointments and arranging dates, including for open house showings;
  • Typing contract forms, offers, and leases for approval by the licensee;
  • Recording and depositing earnest money in the name of the company;
  • Creating and placing advertisements for approval by the licensee;
  • Having keys made and posting “for sale” signs on listed properties;
  • Accompanying the licensee to an open house showing – with the stipulation that the assistant may not answer any questions about the property. All questions must be directed to the licensee.

Actions That Assistants Are Prohibited From Doing

  • Answering questions about a property listing other than confirming that a property is listed and identifying the agent responsible for it;
  • Discussing or explaining a contract or its terms to anyone outside the company;
  • Making cold calls for the purposes of securing prospects for the licensee;
  • Independently, hosting an open house or answering questions about the material nature of a property;
  • Negotiate any form of contract or commission on behalf of a licensee.